PART 404 – DIRECTING
SUBPART A – Scheduling
IN404.3(a) IN404.3(d)
(a) Introduction: Scheduling is very important and necessary
to maintain program and fund integrity. Scheduling should be done to carry out
the action items outlined in the Indiana Business Plan and the work products
developed in the Performance Plan. In addition scheduling is a system for
making the most effective and efficient use of time and resources to insure
work commitments are met.
(b) Policy: Scheduling procedures established to
maintain program fund integrity and accountability is the responsibility of the
State Conservationist. Minimum requirements are as follows:
(1)
Schedules shall
be developed and maintained on a monthly basis for all offices. This will be in
the form of a detailed schedule for each office employee.
(2)
Schedules will be
retained as a reviewable record until automatically removed in the system.
(3)
Schedules will be
based on priority items determined by workload analysis, current workload,
specific direction, etc.
(4)
Scheduling and
its effectiveness will be reviewed during all performance and program reviews.
(5)
The activities of
each day will be scheduled at the least on an AM/PM basis.
(c) Guidelines: Following is the main system for
scheduling.
(1)
Microsoft Outlook
Exchange Calendar will be used for detailed scheduling. This calendar will
allow for ease of communication between employee and supervisor.
(2)
Employees will
give supervisors online Reviewer
permissions to view their
Exchange Calendar.
(3)
All Field Office
employees will give the ASTC – Field Operations online Reviewer permissions to view
their Exchange Calendar.
(4)
If work is
completed that is not on the schedule, it should be noted on the Exchange
Calendar. When work is completed as scheduled, no further entry is needed.
(5)
(d)
Exhibit:
IN
404-(1)
(IN330-GM, Amendment 5, August 2004)